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January 14, 2013 BOE Minutes



JANUARY 14, 2013   7:00 p.m.


Call to order: Leighton Miller called the meeting to order at 7:02 p.m. with the pledge of allegiance and a prayer.


Members present:   Leighton Miller, Jan Granados, Dan Harris (arrived at 7:07), Steve Lundeen (arrived at 8:23), Tim Milford, Duke Marrs (arrived at 7:07), and Marjean Strong.  Others present were Dr. Bobbi Williams, Superintendent/Principal, Mrs. Pam Leiker, Jr./Sr. High School Principal, and Michelle Clowdis, Deputy Clerk.


Recognition of Visitors/Communication:  

Annette Keith and Debbie Dressler, teacher representatives, were present.


Approve Agenda: A motion was made by Tim Milford, seconded by Marjean Strong to approve the minutes of the Regular Board Meeting on December 10, 2012. Motion carried 4-0.


Approve Minutes: A motion by Jan Granados, seconded by Marjean Strong to approve the regular meeting minutes of October 8, 2012 and the Special Board Meeting on October 24, 2012.  Motion carried 4-0.


Accounts Payable:  Marjean Strong moved, seconded by Tim Milford to approve the accounts payable as presented.  Motion carried 4-0.


A+ Network, Steve Lundeen

Special Education, Marjean Strong, Changed Banks

Economic Development, Jan Granados, Discussed wind and clean energy, fixing Main Street, rural business incentives, the Kansas Economic Development Meeting, and ways to help immigrants become citizens.

(Dan Harris & Duke Marrs arrive at 7:07)

Transportation Director, Mr. McDowell, Contingency plan for district vehicle problems.

Principal/Activities Director, Pam Leiker, The high school closed out first semester with nine students qualifying with exemptions from finals on account of few absences and good grades.  Items on the calendar would be the League game in Fowler on Saturday, January 19th, Homecoming is February 1, February 2 is 8th grade state assessments which half get reading and half get to take math, and there is a forensics meet in Fowler on February 11. 

Superintendent, Bobbi Williams, Dr. Williams discussed plans for summer school, the k-6 field trip to Boot Hill Museum, the 5th/6th grade’s music video, and what bug groups are working on involving the grade school.  On the district side, Dr. Williams also discussed a bid for the AC for the superintendent’s office for $1500, auditorium concerns including stage curtains, lights, and microphones, the court decision on school finance, the option for a new food service program (e-trition) and computer, and the deadline for board members that are up for reelection to run is January 22.   

District Goals-Marjean Strong, The district improvement team discussed getting the 5th/6th grade rap video and completion of goals.


Board Matters:

Forensics Substitute as Speech Credit

Jan Granados moved to approve the proposal which allows four (4) semesters of drama/forensics to substitute for one (1) speech credit.  Four (4) semesters may include up to four (4) semesters of forensics but not less than (2) and up to but no more than two (2) semesters of drama, Dan Harris seconded.  Motion carried 6-0.


Booster Club Storage Building

Marjean Strong moved to allow the Booster Club to build a storage building on school property adjacent and attached to the existing custodial building.  The Booster Club would provide the building to USD225 for Booster Club Storage, Tim Milford seconded.  Motion carried 6-0.


Harris School Solutions EZSchoolMsg

Tim Milford moved to accept the bid from Harris School Solutions and the adoption of EZSchoolMsg for communication with students, parents, and patrons, Dan Harris seconded.  Motion carried 6-0.


Annual Leave Policy

Annual leave policy for classified staff was discussed.  New proposal would allow employees to accrue leave monthly.  Employees may be advanced leave provided the leave would be earned during that fiscal year.  If an employee were to separate from the District with a negative leave balance, the leave would be converted to leave without pay and deducted from the employee’s next pay check.


2013-2014 Calendar

The 2013-2014 calendar was discussed with the conclusion of the calendar needs to follow the A+ calendar due to some problems with ITV classes.


Crisis Plan Update

The crisis plan was discussed and an early rough draft was presented at the meeting.  There will be a more detailed version available at the next board meeting.  Current items of thought are off campus locations, de-escalation, and different forms of lock down.




Executive Session:  Motion by Dan Harris, seconded Duke Marrs to enter into executive session to discuss personnel in order to protect the public interest and that the board returns to open session in the board room at 8:32 p.m.  Motion carried 6-0.  Board members, Dr. Williams and Mrs. Leiker were present.  (Mrs. Leiker left at 8:25)  Time:  8:02.


(Steve Lundeen arrived at 8:23)


Dan Harris moved for an extension of executive session to 8:47, Tim Milford seconded.  Motion carried 7-0. Dr. Williams was present.  Time: 8:32.


Dan Harris moved for an extension of executive session to 9:07, Tim Milford seconded.  Motion carried 7-0. Dr. Williams was present. Time: 8:47.


Leighton Miller moved for an extension of executive session to 9:12, Dan Harris seconded.  Motion carried 7-0. Dr. Williams was present. Time: 9:07.


Separations/New Hires/Substitutes


ITV/at-risk para

Marjean Strong moved to hire Allen Bailey as ITV/at-risk para, Duke Marrs seconded.  Motion carried 7-0.




Steve Lundeen moved to adjourn the meeting, Dan Harris seconded.  Motion carried 7-0.  Time: 9:23 p.m.


For The Board of Education



Board Clerk